Theta Xi Fraternity News
Brothers -
As we start the semester/term, our goal is to make sure our Chapter Officers and Advisors have everything they need for a smooth and productive year.
Just as important, we want to make everyone is aware of the resources available through Theta Xi Fraternity Headquarters.
With that in mind, we have put together this Bulletin that includes news and announcements, upcoming deadlines, required submissions, information on how to access and process various reports, along with other items officers and advisors will need throughout the year.
Some of this information was released at the beginning of the school year. Now with new officers (and by the way congratulations) we want to make sure that it is available for all new and returning officers.
Always feel free to contact Fraternity Headquarters if you have questions, suggestions or need help. We've included a list of issues that frequently come up and a directory of whom to contact.
On behalf of the Grand Lodge and the entire staff, we hope you have a wonderful second half of your year!
Yours in the Bonds,
Jim Vredenburgh, Beta Omega 11
Executive Director
>>>Please bookmark this page for easy reference later.<<<
If you have any questions or need assistance, please contact Amy Collins at amy@thetaxi.org.
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Here's what's included:
Items that need to be completed and returned...
- By February 12th - Register your chapter for the Newell District Leadership Academies
- By February 15th - Spring Rosters Now Available ONLINE
Other stuff...
- NEW Theta Xi T-Shirts - perfect for recruitment!
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- Alpha Nine... The best tool we have to make us the best!
- Requesting Permission To Initiate (Avoiding Fines For Unauthorized Initiations)
- What Form Do I Use To...?
- Report Associate Members
- Request Permission To Initiate
- Report AM's That Disaffiliated
- Convert A Current Member To Alumni Status
- Who Do I Contact For Help With...?
- OmegaFi - Helping your chapter collect and save money
- Affinity Consultants - Protecting Theta Xi's brand
REGISTER NOW For The 2012 Newell District Leadership Academies!When? Where? Who's invited?
The Newell District Leadership Academies are district wide conferences designed to create a greater national consciousness by bringing together chapter members to meet, work and interact with one another and with officials of the Fraternity. EVERYONE is urged to attend including Associate Members, undergraduate members and alumni! (Remember that at least two brothers must attend for accreditation requirements.)
| District | Host Chapter | School | Date |
| Northeast | Alpha | RPI |
Feb 18th!! |
| Allegheny | Beta Omicron Colony | Clarion University. |
Feb 18th!! |
| Southeast | Beta Omega | Virginia Tech |
Feb 18th!! |
|
Ohio Valley & Midwest (Combined) |
Kappa Theta | Western Illinois |
Feb 18th!! |
| West |
Alpha Nu |
USC |
Feb 18th!! |
|
Great Plains |
Mu | Iowa State |
Feb 18th!! |
| Bayou Hill |
Alpha Omicron |
Louisiana-Lafayette |
Feb 25th!! |
Register online and find out more info on how much, travel reimbursements and more... Visit the Newell District Leadership Academy Page!
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Spring RostersAre Due By February 15th...
VERY IMPORTANT - Let us know who returned to school, update email addresses and officer information and more by completing your Spring Rosters.
Chapter Secretaries - If you have any questions or need assistance with completing your report, contact Amy Collins at amy@thetaxi.org.
Theta Xi Headquarters is pleased to announce an unbelievable deal on Theta Xi T-shirts for your entire chapter. They can be used for recruitment, special events, promotion and more!
You will not beat this price - $4 per shirt - which includes shipping directly to your chapter!
Minimum order is ten t-shirts, available while supplies last, in both L and XL sizes. Orders will only be taken as a chapter and not individually.
Place your order today by contacting Theta Xi Headquarters at 1-800-783-6294 or via email at txhq@thetaxi.org
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Take Great Photos For Theta Xi!
We need your pictures!!
Theta Xi is now publishing The UNICORN on a regular basis and we have now added a gallery section to our new homepage. So we need your help - we need photos of your events, parties, alumni gatherings, and celebrations.
We are looking for high resolution pictures (typically the file size is between 500K-1M) shot with interesting settings. We don't need everyone lined up in suit and ties - make them interesting. Find a unique background or arrange your subjects in an interesting way. Be creative!
Please send all photos to Jeff Vernetti at jeff@thetaxi.org
Also check out our gallery online at www.thetaxi.org and check out photos from Presidents and Rising Stars Academies, the 2011 Convention, and the traveling Theta Xi flag! <CLICK HERE>
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We need your pictures!!Theta Xi is now publishing The UNICORN on a regular basis and we have now added a gallery section to our new homepage. So we need your help - we need photos of your events, parties, alumni gatherings, and celebrations.
We are looking for high resolution pictures (typically the file size is between 500K-1M) shot with interesting settings. We don't need everyone lined up in suit and ties - make them interesting. Find a unique background or arrange your subjects in an interesting way. Be creative!
Please send all photos to Jeff Vernetti at jeff@thetaxi.org
Also check out our gallery online at www.thetaxi.org and check out photos from Presidents and Rising Stars Academies, the 2011 Convention, and the traveling Theta Xi flag! <CLICK HERE>
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Alpha Nine: Core Program for New Member Education
The process of becoming a Theta Xi starts as soon as we become Associate Members and the Alpha Nine Core Education Program lays the groundwork for everything we are to become and what we aspire to be...
The Alpha Nine Core Education Program is available on the Theta Xi website along with a full range of educational programs available to help chapters develop and improve.
This revised program is more “user friendly” and easier for the new member educator (and other officers) to lead. The updated version includes teaching tips for each of the six education sessions, preparation tips, and suggestions for utilizing big brothers, chapter officers, alumni and campus officials to run a successful membership education program.
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OmegaFi - The Key To Better Finances
In the Spring of 2011, Theta Xi Fraternity entered into an agreement with Omega Financial to provide billing and financial services for all undergraduate chapters beginning immediately.
All chapters will be required to sign up for Vault and Billing Collections prior to the beginning of the Fall 2012 semester. However, your chapter does not have to wait. You can sign up immediately, and OmegaFi will give your chapter a discounted rate. Call 800.276.6342 and request to speak to a member of the Theta Xi Implementation Team or email ThetaXiSetUp@omegafi.com. You may also visit www.omegafi.com and click on "Vault" and "Inquire Within" to submit information to receive pricing for your chapter that includes Theta Xi’s special discount.
So far over 20 chapters have signed up for the program and the collection rate has been amazing. Make the switch today to OmegaFi and save! We will also be conducting web seminars in the spring in order to answer any questions that maybe out there.
For any further questions, contact Ron Trucks at ron@thetaxi.org
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In the Spring of 2011, Theta Xi Fraternity entered into an agreement with Omega Financial to provide billing and financial services for all undergraduate chapters beginning immediately.
All chapters will be required to sign up for Vault and Billing Collections prior to the beginning of the Fall 2012 semester. However, your chapter does not have to wait. You can sign up immediately, and OmegaFi will give your chapter a discounted rate. Call 800.276.6342 and request to speak to a member of the Theta Xi Implementation Team or email ThetaXiSetUp@omegafi.com. You may also visit www.omegafi.com and click on "Vault" and "Inquire Within" to submit information to receive pricing for your chapter that includes Theta Xi’s special discount.
So far over 20 chapters have signed up for the program and the collection rate has been amazing. Make the switch today to OmegaFi and save! We will also be conducting web seminars in the spring in order to answer any questions that maybe out there.
For any further questions, contact Ron Trucks at ron@thetaxi.org
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REMEMBER!!!
From the day you pin a new Associate Member, you have no more than 63 days (9 weeks) to initiate him!!
(ATM Chapters and new Colonies only have 49 days or 7 weeks!)
Official school recesses (including snow days) are not included in those days but weekends do count!
If an AM is not initiated within the allowed number of days, he will be not be eligible to be initiated without requesting special permission.
From the day you pin a new Associate Member, you have no more than 63 days (9 weeks) to initiate him!!
(ATM Chapters and new Colonies only have 49 days or 7 weeks!)
Official school recesses (including snow days) are not included in those days but weekends do count!
If an AM is not initiated within the allowed number of days, he will be not be eligible to be initiated without requesting special permission.
Requesting Permission To Initiate... 1-2-3
(Avoiding Fines For Unauthorized Initiations)
Making sure your chapter/colony avoids fines for Unauthorized Initiations ($50 per man) is actually pretty easy. It just requires that everyone involved is aware of the procedures and doesn't forget a step in the process. In fact, it's as easy as 1-2-3... and 4.
(Avoiding Fines For Unauthorized Initiations)
Making sure your chapter/colony avoids fines for Unauthorized Initiations ($50 per man) is actually pretty easy. It just requires that everyone involved is aware of the procedures and doesn't forget a step in the process. In fact, it's as easy as 1-2-3... and 4.
- REPORT YOUR NEW AM's - Immediately following the Associate Member Ceremony, report each AM's on the HQ Forms section of the Theta Xi website.
- REQUEST PERMISSION TO INITIATE - At least ONE WEEK BEFORE each man is initiated make sure to complete the Initiation Report which is also available on the HQ Forms section of the Theta Xi website AND submit each man's initiation fee ($310 per man or $335 if you want to include a badge.) This payment can be made by check or submitted online using a credit or debit card but payment MUST be received before permission will be given.
- RECEIVE PERMISSION TO INITIATE - After the Initiation Report AND payment have been received, you'll receive an email from HQ giving you permission to initiate. If you haven't received this email within 48 hours before initiation, Contact TX HQ by email (txhq@thetaxi.org) or phone (800-783-6294). Remember - You are NOT allowed to initiate new members until you have received permission.
- HAVE NEW INITIATES COMPLETE FORM A - Within 48 hours of the initiation, send completed Form A's for all new brothers to Fraternity Headquarters. These forms are required to order shingles and Life Membership Cards.
As always, if you have question or are not sure if you have permission, feel free to contact any staff member at headquarters for assistance.
"What Form Do I Need So I Can...?"
If you need to report something to HQ, there's a good chance you can do so online. From reporting new Associate Members, to requesting permission to initiate those AM's; from making online payments to submitting your Fall/Spring Rosters; all are online. Visit the HQ Forms section of ThetaXi.org to find the full list of choices.
Along with forms, www.thetaxi.org also has a large amount of other information.
If you can't find what you're looking for, contact HQ at txhq@thetaxi.org or 800-783-6294.
Also if you need to contact the Theta Xi Foundation about Chapter Education Accounts, Scholarships, or registering for NDLA's, contact Janet at janet@thetaxi.org.
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"Who Do I Contact For Help With...?"
Headquarters is here to support you and your chapter. While anyone in the office will be able to assist you or direct your call to the appropriate person, this list of Whom To Call will probably save you some time getting in touch with the right person. It also has the mailing address and telephone numbers for Theta Xi Fraternity Headquarters.
Protecting Our Trademark - Affinity Consultants 
One of the agenda items introduced at the 147th Anniversary Convention in St. Louis was the announcement with the Fraternity's partnership with Affinity Consultants. This partnership was formed to assure that ONLY Authorized Vendors are used for its merchandise sales.
This partnership is necessary to protect the intellectual property of the Fraternity (such as the Fraternity Name, Badge design, Crest, and other Theta Xi specific symbols). Allowing any company to use our trademarks without permission means that the Fraternity has no control over how our intellectual property is used. Also, unlicensed vendors are profiting from the Fraternity without paying royalties and with no guarantee of quality. Licensed Vendors care enough to make sure our trademarks are used in an accurate and positive manner.
Log on to www.greeklicensing.com to find a list of approved vendors across the county. If you currently use a local vendor who is unlicensed, refer them to info@affinity-consultants.com so that they can become Officially Licensed. This is a benefit for them, as they can become licensed by roughly 75 National Greek Organizations, and can then receive business from local chapters of all of those organizations.
You may also use a wonderful service they provide though the website www.greekquote.com, which is an easy-to-use online price-check system. Your chapter inputs the type of merchandise it wants to purchase (T-shirts, Party Favors, etc) and the specifics of the merchandise (color, quantity, design, inscription, etc). This information (kept confidential) is sent to the appropriate licensed vendors in your area. The vendors submit bids for your chapter to consider. You get quotes with easy-to-read prices such as “$7 per T-shirt” with no hidden costs (shipping is included). Just choose the bid you prefer, and you’re all set.
If you have any questions about specific items you want to purchase or specific vendors that you have been using, contact Ron Trucks at ron@thetaxi.org.
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One of the agenda items introduced at the 147th Anniversary Convention in St. Louis was the announcement with the Fraternity's partnership with Affinity Consultants. This partnership was formed to assure that ONLY Authorized Vendors are used for its merchandise sales.
This partnership is necessary to protect the intellectual property of the Fraternity (such as the Fraternity Name, Badge design, Crest, and other Theta Xi specific symbols). Allowing any company to use our trademarks without permission means that the Fraternity has no control over how our intellectual property is used. Also, unlicensed vendors are profiting from the Fraternity without paying royalties and with no guarantee of quality. Licensed Vendors care enough to make sure our trademarks are used in an accurate and positive manner.
Log on to www.greeklicensing.com to find a list of approved vendors across the county. If you currently use a local vendor who is unlicensed, refer them to info@affinity-consultants.com so that they can become Officially Licensed. This is a benefit for them, as they can become licensed by roughly 75 National Greek Organizations, and can then receive business from local chapters of all of those organizations.
You may also use a wonderful service they provide though the website www.greekquote.com, which is an easy-to-use online price-check system. Your chapter inputs the type of merchandise it wants to purchase (T-shirts, Party Favors, etc) and the specifics of the merchandise (color, quantity, design, inscription, etc). This information (kept confidential) is sent to the appropriate licensed vendors in your area. The vendors submit bids for your chapter to consider. You get quotes with easy-to-read prices such as “$7 per T-shirt” with no hidden costs (shipping is included). Just choose the bid you prefer, and you’re all set.
If you have any questions about specific items you want to purchase or specific vendors that you have been using, contact Ron Trucks at ron@thetaxi.org.
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